49. Tartu Maraton
1. General info
1.1. 9th Tartu Relay Marathon is organized by Club Tartu Maraton according to current Regulations and decisions made by the Board of Club Tartu Maraton.
1.2. The goal of this competition is to offer citizen skiers a new sportive teamwork challenge.
1.3. Due to force majeure the organizer could be forced to change or shorten the course, or cancel the race. The Organizing Committee will make the final decision at least on Monday before the competition, which will be forwarded to mass media. In exceptional circumstances the Jury has a right to make changes concerning the race until 3 hours before the start (FIS Article 388.1.3) to secure safety of the participants.
1.4. Other unforeseen cases will be solved by the Organizing Committee.
2. Start place and time
2.1. 9th Tartu Relay Marathon takes place on Sunday, February 12th 2023 together with the 49th Tartu Maraton Open Track 63 km event: Otepää – Matu – Ande - Kuutse - Palu – Hellenurme - Elva.
2.2. The Competition starts at 9:00 as a mass start from the Ski Stadium of Tehvandi Sport Center in Otepää. The start timing mat is not located at the startline. The first leg skiers must enter the start corridor from the designated gate and cross the timing mat. Only in this case the start of the team will be registered. Otherwise the team will be regarded as not started.
The Finish is open from 11:30 till 17:00 at the Tartumaa Tervisespordikeskus (Tartu County Recreational Sports Centre).
3. Registration and re-registration
3.1. Registration takes place:
- on the Club Tartu Maraton's website www.tartumaraton.ee up to 11.02.2023 at 17:00;
- in Club Tartu Maraton office in Tartu, Laulupeo Ave 25 (ph +327 421644) up to 11.02.2023 at 17:00.
Previous results of the team will be taken into consideration in assigning start numbers (not guaranteeing the same start numbers) only during registration up to 03.02.2023.
The entry must be made for the whole team at once. The team members and stages can be changed online in the self-service environment up to 11.02.2023 at 17:00 free of charge.
3.2. Last changes within the team can be made in the start area before the start until 8:45. No re-registrations after the start! Participants must start under their own name.
3.3. With making the entry, the participant confirms the willingness to abide by the current Race Regulations and gives the permission to use the shot photo and video material for the promotion of the event.
4. Entry fees
4.1. Entry fee per team:
|Deadline||4 team members = 63 km|
|up to 03.02.2023||120 € bibs with team name or logo|
|up to 03.02.2023||100 € bibs without team name or logo|
|04.02.-10.02.2023||120 € bibs without team name or logo|
- Ordering bibs with team name or logo is possible in case of registration up to 03.02.2023.
- The logo must be uploaded during the registration (files in size less than 1 MB, acceptable formats pdf, cdr, eps, ai).
- In case of giving up the right of participation, the entry fee shall not be refunded.
The re-registration (changing of the participants or stage runners) is possible in the self-service free of charge until 11.02.23 at 17:00 and is free of charge. Last changes within the team can be made in the start area until 8:45 free of charge.
4.2. The start fee includes: starting bibs for team members; time keeping service (only in case of correctly attached time keeping chip during the whole race); results; service and catering in the service stations and finish; diploma with the team name and result; luggage transport from start to finish; medical service (if necessary); transport of abandoned skiers.
5. Participation rules
5.1. Free and classic techniques are permitted.
5.2. The team consists of 4 participants, each completing one stage of the 4 competition stages:
- 1st leg: Otepää - Matu 12 km
- 2nd leg: Matu – Kuutse 20 km
- 3rd leg: Kuutse – Palu 14,6 km
- 4th leg: Palu – Elva 16,4 km
5.3. The team entries by stages must be made during the registration, changes are possible online in the self-service environment or by sending an e-mail to firstname.lastname@example.org up to 11.02.2023 at 17.00 at the latest. Last changes within the team can be made in the start area until 8:45. After the start, changes of the team members or in the racing order are not allowed. Violation of this rule leads to disqualification.
5.4. Participation is on your own responsibility. It is advisable to have an accident and/or health insurance. Organizers are not liable for participants’ health problems or damaged/lost personal belongings.
6. Start / finish and on the track
6.1. There are 6 service points (SP) on the 63 km course: 1. Matu 12 km, 2. Ande 23 km, 3. Kuutse 32 km, 4. Peebu 39 km, 5. Palu 46,6 km, 6. Hellenurme 53,5 km.
6.2. Waste areas.
There will be marked waste areas on the race course before and after every service point and at other specially signed section. Please dispose your waste (drink bottles, gel tubes etc.) next to the course, do not throw it to the forest or road ditch, where it is hard to find for cleaning crew after the event. It is prohibited to litter outside of waste areas! Organizers and commissaries have the right to disqualify or fine the violators. Disqualification can also be based on photo or video recordings.
7.1. Time limits of passing check points:
- Start in Otepääl at 9:00
- 1. Matu SP closing time at 11:00
- 2. Kuutse SP closing time at 13:00
- 3. Palu SP closing time at 14:50
- Finish closing time at 17:00.
- Failing to pass through the check points before the indicated time limit leads to disqualification and the skier will be asked to leave the race course. All abandoned skiers will be taken to the finish area by bus.
8. Handout of start materials
8.1. The handout of start materials takes place:
- in Club Tartu Maraton office on 10.02.2023 at 14-18 and on 11.02.2023 at 10-17 (address Laulupeo pst. 25, Tartu);
- on the race day 12.02.23 at the start areas (1,5 hours before start).
9. Transportation and traffic restrictions
9.1. Organizers do not offer transportation to exchange areas. There are shuttle buses to the start area in Otepää from Tartu and Elva (finish car park) and after the race from finish car park to start areas and Tartu. Bus rides are available for a fee. 1-day bus ticket costs 6 EUR and tickets can be bought online at www.tartumaraton.ee. Transportation timetables will be available 2 weeks prior to the race at the latest.
9.2. Parking in start areas and in finish car park is free; cars are directed to the parking lots in the order of fulfillment.
10. Time keeping and results
10.1. In order to get a registered result, the time keeping chip must be correctly attached to the number bib during the whole stage. During the exchange only a GPS device is handed to the next skier, each team member has their own timing chip.
11. Award cermony
11.1. The 3 best teams shall be awarded at 13:00 on the finish area podium. There is only one general racing class. The team which is not present in the official award ceremony loses one’s right to an award.
12. Cancellation of the event
12.1. If the event is cancelled due to a force majeure the participation fees shall be refunded in accordance with the current regulations and rights of the organiser which state that the organiser may deduce the sum used for already made arrangements.
12.2. In case of cancelling Tartu Relay Marathon due to lack of snow or another force majeure with an announcement of the cancellation 72 hours beforehand, 50% of participation fees will be transferred to next year’s event’s registration fee (season 2024).
12.2.1. If the participant does not wish to use the transfer possibilities mentioned under p.12.2. and wishes to be refunded the 50% of the participation fee, he/she is obliged to present Club Tartu Maraton with a proper application in within 1 month after the cancelled event’s date. This must be done by post (Laulupeo pst. 25, 51007 Tartu) or by e-mail (email@example.com).
12.2.2. All private persons whose 50% of participation fees will be transferred to the next year’s Tartu Relay Marathon are obliged to confirm their registration and pay the rest of the participation fee by the end of the first deadline of registration. After the named date no more payments or complaints will be accepted or satisfied.
12.2.3. Participation fees paid by legal entities (enterprises, clubs, etc.) are only to be transferred to next events in the Tartu Maraton Klassik series. This means that they cannot be refunded. People who were registered to Tartu Maraton by a given enterprise will not be automatically transferred. The 50% of fees paid will be transferred to the user account of the representative of the given legal entity. The representative of the enterprise is obliged to renew the registration list (make a new group registration to the event of their choice) and use the credit within 1 year. After one year it is no longer possible to use the credit and no later complaints will be satisfied.
12.3. A force majeure is considered to be any unpredictable event that the organiser has no control over. The organiser cannot change its time or way of occurrence, control it or stop it from happening (e.g. war, rebellion, strike, fire, flood, earthquake, (snow)storm, insufficient snow, downpour or any other act of nature, pandemic or other state restrictions etc.)
12.4. If the event is cancelled due to a force majeure no expenditures made to third parties by the participants are to be compensated by the organisers of Tartu Maraton. We advise participants from abroad to purchase a travel insurance that would cover the expenses caused by the cancellation of the event.
12.5. If the parties cannot find an agreement the discords shall be solved in accordance with the Estonian laws in the Tartu county court.